This agreement relates to the Exposition presented by the Mortgage Bankers Association (“MBA”) in connection with the MBA
conference identified in the companion Application to Exhibit. The completed application incorporates by reference all of
the terms of this master contract. “Exposition” refers to a trade show or group of tabletop exhibits presented in conjunction
with an MBA conference. Such conferences include, but are not limited to MBA’s Annual Convention, the Commercial Real Estate/Multifamily
Finance Convention, the National Secondary Market Conference, the National Mortgage Servicing Conference, and the MBA Technology
Conference. The term “Agreement,” as used herein, refers to the terms set forth in this Exhibitor’s Contract. “Exposition
Facility” refers to the convention center, hotel or other facility housing an MBA Exposition that is identified in a conference
specific Application to Exhibit. “Exhibitor” is an entity whose Application to Exhibit has been accepted by MBA.
MBA’s primary objective for each conference and associated Exposition is to provide a unique educational framework for the
dissemination of the newest ideas in the real estate finance industry. This objective is effected through the assembly of
leaders from either a broad or targeted range of industry participants and the presentation of program activities and product
displays to facilitate the exchange of information directed at solving needs related to the financing of either commercial
or residential real estate, or both. An Exposition, and its associated conference, provide MBA members and non-members with
a forum for the introduction of new real estate finance-related products and services.
1. To exhibit only products and services made available by the Exhibitor in the regular course of its business to financial
institutions or other business organizations that hold membership in, or are eligible for membership in, MBA.
2. To display such products or services in a manner which is intended to describe and depict the advantages of using such
products or services.
1. Subject to the availability of booth space, the Application to Exhibit for a particular Exposition becomes a binding contract
upon MBA’s issuance of a confirmation notice after receiving a fully completed application and good funds in the full amount
owed for the exhibit space requested, or the full amount of the first installment payment for those Expositions where payment
may be made in two installments.
2. Classification of exhibits and assignment of space in the Exposition Facility will be determined by MBA at its sole discretion,
and due to the great number of companies exhibiting similar or related product lines, MBA cannot guarantee that a company
exhibiting similar products (including an exhibitor’s competitor) will not be located in a nearby or adjoining booth space.
3. MBA reserves the right to take the following actions at its sole discretion: a. To prohibit any exhibit, or part thereof,
which violates this Agreement or is, in any other way, not suitable for, or in keeping with, the character and spirit of the
Exposition; b. To close any exhibit which is found to be too loud, disruptive, disturbs other exhibits or violates this Agreement;
c. To refuse to permit an Exhibitor who violates this Agreement to participate in one or more future MBA Expositions; d. To
change the floor plan (including but not limited to aisle spaces), without notice, in order to comply with fire, safety and
accessibility regulations, or to provide, in MBA’s exclusive judgment, a safer, more satisfactory, more balanced, attractive
and successful Exposition; and e. To enforce strict compliance with any of the terms and conditions of this Agreement.
1. Appearance. Standard booth equipment (back and side wall draping, and identification sign) will be provided by MBA without
cost to the Exhibitor. If an Exhibitor plans to install a completely constructed display of such a character that the Exhibitor
will not require or desire the use of standard booth equipment, no part of its display shall so project so as to obscure the
view of the adjacent booths. No display may exceed a height of eight feet on the back wall nor be higher than side wall specifications,
except with the specific permission of MBA. All booths must be carpeted. Carpeting shall be limited to the Exhibitor’s booth(s)
only, and will not be permitted to cross any aisles. Exhibitor shall not use a display that varies in any significant way
from its description in the Application for Exhibit Space.
2. Installation and Dismantling. The specific requirements as to time for installation and dismantling of exhibits shall be
supplied to Exhibitor. Such requirements shall be binding upon the Exhibitor as though fully set forth herein. All displays
must be in place and set up at least one hour prior to the official opening of the Exposition Facility. Space not occupied
by that time may be reassigned for other purposes by MBA. If the booth is not set up during official installation hours, MBA
will instruct the exhibit company to set the booth and this cost will be charged to the Exhibitor. No Exhibitor will be permitted
to dismantle a booth prior to the official close of the show.
3. Contractor Services; Use of Union Labor. MBA has agreements with contractors (hereinafter “Official Contractors”) to provide
various services to exhibitors. These Official Contractors will provide all Exposition services other than supervision (exceptions
may occur in the case of small, tabletop Expositions). Exhibitors will provide only the material and equipment that they own
and intend to use in their exhibit space. All other items or Exposition services may be provided only by the Official Contractors,
as set forth in the Exhibitor Service Kit, which contains forms and instructions for obtaining the necessary services. All
services not ordered in advance must be procured through the Exhibitor Service Desk(s), which will be maintained in the Exposition
Facility. Where a union contract covers the Exposition, it will be necessary that all Exhibitors use qualified union personnel
for the various services required for material handling within the show. The handling, placing or setting of merchandise that
is to be displayed does not require union labor and may be done by the Exhibitor. In addition, the installation or dismantling
of a booth which does not require the use of hand tools, or more than one person, and can be accomplished within thirty minutes,
may be performed by the owner or company representative. Union rules vary from city to city. Therefore, consult your official
Exhibitor Service Kit for union rules relating to the specific Exposition Facility.
4. Protection of Exposition Facility. Nothing shall be posted on, or tacked, nailed, screwed or otherwise attached to columns,
walls, floors or other parts of the Exposition Facility without permission from the proper building authority. Packing, unpacking
and assembly of exhibits shall be done only in designated areas and in conformity with direction of MBA and the Exposition
Facility Manager or their assistants.
5. Subletting Space. No Exhibitor shall assign, sublet or apportion the whole or any part of the space allotted to it. Nor
shall any Exhibitor exhibit or promote within its booth space any products, materials or services that the Exhibitor does
not develop or distribute in the regular course of its business, or allow any other person or party to do so.
1. Hours of Operation. MBA may from time to time promulgate such regulations governing hours of access to displays and eligibilities
for admission thereto as may be found in its judgment to be most practicable.
2. Music. MBA must approve the playing of any music within the Exposition Facility which shall be strictly limited to certain
Premium Island booths. The playing of music and any other form of sound amplification that has not been expressly approved
by MBA is strictly prohibited.
3. Food, Beverages and Ancillary Services. Dispensing or serving of beverages, food or providing ancillary services from a
booth must be approved by the Exposition Facility and MBA before Commencement of the Exposition.
4. Balloons. MBA and the Exposition Facility must approve all helium balloons.
5. Security. MBA UNDERTAKES NO DUTY TO EXERCISE CARE, NOR ASSUMES ANY RESPONSIBILITY FOR THE PROTECTION OF THE PROPERTY OF
THE EXHIBITOR OR ITS REPRESENTATIVES, OR OF PROPERTY USED IN CONNECTION WITH THE EXHIBIT, FROM THEFT OR DAMAGE OR DESTRUCTION
BY FIRE, ACCIDENT OR OTHER CAUSE. SMALL AND EASILY PORTABLE ARTICLES SHALL BE PROPERLY SECURED OR REMOVED AFTER EXHIBITION
HOURS AND PLACED IN SAFEKEEPING BY THE EXHIBITOR. ANY PROTECTION EXERCISED, IN FACT, BY MBA SHALL BE DEEMED PURELY GRATUITOUS
ON ITS PART AND SHALL IN NO WAY BE CONSTRUED TO CREATE ANY LIABILITY.
6. Temporary Personnel. Each Exhibitor participating in the Exposition is expected to use special care wherever it is deemed
necessary to hire temporary help to assist the firm in its exhibiting or hospitality activities, so that personnel so selected
by Exhibitor will be of an appropriate caliber in keeping with the high standards of the Exposition and the related meeting.
7. Promotional Materials; Soliciting and Polling. Neither Exhibitors nor non-exhibitors shall distribute to the persons attending
the Exposition and the related conference any printed matter, including without limitation, company specific promotional materials;
and complimentary newspapers and other periodicals; samples; souvenirs and the like, except from within rented exhibit space.
Special distribution of such material elsewhere must be approved by MBA. Distribution from booth-to-booth, or in the aisles,
is forbidden, and Exhibitors must confine their exhibit activities to the leased space. Strolling entertainment or moving
advertisements outside of an Exhibitor’s assigned space is not permitted.
8. Prior Approval of Displays and Demonstrations Outside Exposition. Neither the Exhibitors nor non-exhibitors shall be permitted
to provide demonstrations of products and services; display articles, equipment or information concerning services; or show
movies/videos of such articles, equipment or services in private suites or rooms during an Exposition and related conference,
except in accordance with prior agreements between MBA and officials of the Exposition Facility.
1. Cancellation by Exhibitor. Exhibitor specifically recognizes that MBA will be harmed if Exhibitor cancels its exhibit space
after January 12, 2009 (the “cutoff date”) or if any prospective Exhibitor leasing space fails to make a permitted installment
payment by the published cutoff date. By failing to make any permitted installment payment by the cutoff date, Exhibitor forfeits
all monies paid and all right to and in any exhibit space. To receive a refund for exhibit space less only a service charge,
Exhibitor must cancel this Agreement before 5:00 p.m. Eastern Time, on January 12, 2009, such cancellation to be in effect
when written notice therof is received by MBA. In the event of such cancellation, all rights, duties, liabilities, and obligations
hereunder shall terminate, and MBA agrees to return to Exhibitor any rental fees Exhibitor has paid to MBA, minus a 25 percent
service charge per booth. No refund will be made if notice of cancellation is received after the time described above. In
addition, if any Exhibitor fails to occupy space contracted for, MBA shall have the right to use such space as it sees fit
to eliminate blank space in the Exposition Facility, provided, such booth space remains unoccupied one hour before the official
opening of the Exposition Facility.
2. Cancellation or Relocation by MBA. Upon MBA’s cancellation of the conference with which the Exposition is associated, the
liability of MBA shall be limited to a refund of the rental fee paid by Exhibitor.
3. Force Majeure. If an event, including but not limited to, acts of God; acts, regulations, or orders of governmental authorities;
fire; flood or explosion; war; disaster; civil disorder (including labor disputes or demonstrations of any kind); acts of
terrorism or other violence; curtailment of transportation facilities; or other cause beyond its control, makes it illegal,
impractical or otherwise inadvisable for MBA or the Exposition Facility to provide the facilities or services contracted for
herein, this Agreement shall terminate without further obligation on the part of any party hereto. Upon postponement or disruption
of the Exposition for any cause beyond the control of MBA, MBA shall have no obligation whatsoever to Exhibitors. Settlement
by adjustment may be made to each Exhibitor on a pro rata basis (not to exceed 25 percent) for routine commitments that it
has found necessary to make for initial organization work. Exhibitor hereby waives any and all claims against MBA for damages
or compensation due to cancellation or postponement of the Exposition pursuant to this paragraph.
4. Removal of Exhibitor’s Property. Exhibitor shall remove its property in a timely manner from the Exposition and the Exposition
Facility upon cancellation or relocation of the related MBA conference. MBA reserves the right to remove from the Exposition
facility premises, without notice, any or all of the property of the Exhibitor if the conference associated with the Exposition
should be canceled or relocated, and Exhibitor fails to remove its property promptly, or if Exhibitor violates any of the
conditions of this agreement. If the Agreement is canceled for violation of such conditions, MBA assumes no liability for
the return of the rental fee or any part thereof.
Upon the Application for Exhibit Space becoming a binding contract in accordance with Paragraph D.1 above, Exhibitor assumes
entire responsibility, and hereby agrees to protect, indemnify, defend and save forever harmless MBA, and the Exposition Facility,
its officers; directors; owners; and affiliated companies; and all employees and agents of all of them (hereinafter collectively
called ‘Indemnitees’) against (i) any personal injury to Exhibitor or its officers, agents, employees or guests, or to any
other person in attendance at the Exposition; (ii) any damage to, or loss of, any property of the Exhibitor or any of its
officers, agents or employees, or of any other person in attendance at the Exposition; (iii) any governmental charges or fines;
and (iv) any attorneys fees arising out of, or caused by, Exhibitor’s installation, removal, maintenance, occupancy or use
of the Exposition Facility, or a part thereof, excluding any such injury, loss, damage or other liability caused by the gross
negligence or willful conduct of the Indemnitees, their employees and agents. Exhibitor also expressly releases the Indemnities
from, and agrees to indemnify them against, any and all claims for the specified injury, damage, loss, or other liability
and hereby waives any and all claims that may accrue to Exhibitor. In addition, Exhibitor acknowledges that MBA and the other
Indemnities do not maintain insurance covering Exhibitor’s property, and that it is the sole responsibility of Exhibitor to
obtain business interruption and property damage insurance covering losses by Exhibitor relative to its property.
Exhibitor shall comply with all federal, state and local laws, including but not limited to fire regulations. MBA has no responsibility
for Exhibitor compliance with applicable laws.
Admission to the Exposition will be available to all registered attendees of the MBA conference associated with the Exposition.
MBA makes reasonable attempts to attract qualified attendees to its Exposition but does not guarantee specific volumes or
levels of attendees.
Exhibitor shall receive a specified number of complimentary registrations for the conference associated with the Exposition
in which Exhibitor has elected to participate. Badges will be issued in the name of the designated individuals and may not
be traded to, and used by, non-registrants. If MBA finds that the Exhibitor’s complimentary badges are being traded or otherwise
used improperly, MBA may, at its discretion, do one or more of the following—seize the badges, expel Exhibitor from the Exposition
Facility and suspend Exhibitor from exhibiting at one or more future expositions.
Exhibitor agrees to comply with applicable requirements of the Americans with Disabilities Act and its regulations and guidelines
(collectively “the ADA”) and agrees to hold MBA harmless from and against all claims that may be brought against Exhibitor
on the basis of Exhibitor’s noncompliance with ADA requirements. All Exhibitor personnel who may need special assistance or
auxiliary aids pursuant to the ADA should contact MBA as soon as possible.
MBA or its designees shall retain the absolute right, without limitation, to enter the leased area occupied by Exhibitor at
any time and to inspect any material distributed or made available in the leased area at any time.
This Agreement shall be governed by, construed and enforced according to the laws of the District of Columbia (excluding its
choice of law rules). The parties hereby agree to submit themselves to the personal jurisdiction of the courts of Washington,
D.C., which shall be the exclusive venue for any disputes relating to this Agreement.
MBA shall have full power in the interpretation and enforcement of the terms and conditions contained in this Agreement, and
the power to make, from time to time, such reasonable amendments thereto and to set such further terms and conditions as it
shall consider necessary for the proper conduct of the Exposition, provided, such new terms and conditions do not materially
alter or diminish the contractual rights of Exhibitor. The failure of MBA to enforce a term or condition of this Agreement
in one instance shall not be construed to limit MBA’s right to enforce the term or condition in any other instance. Neither
shall it be construed to effect a waiver of any other term or condition of this Agreement.
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